Everything, included
Every feature your practice needs — in one calm place
Scheduling, online booking, client records, invoicing, payments, reminders, marketing, classes and reporting. It’s all here — and free to try for 30 days.
No credit card required · Full access to every feature · Cancel anytime
Why practices choose Wellspring
What sets us apart from other scheduling and practice-management tools.
Marketing built in
Campaigns to lapsed clients, birthday messages, review requests and win-back offers — the growth tools other systems make you buy separately, included.
Built by therapists, for therapists
Wellspring runs a real clinic every day. Clinical notes, body charts and intake forms are first-class, not bolted-on afterthoughts.
One system, not five subscriptions
Scheduling, payments, retail stock, gift cards, memberships and packs live in one place — so you're not stitching tools together or paying for each one.
True multi-location from day one
Per-location bank accounts, venue-specific services and pricing, and a calendar that spans every room and practitioner.
Scheduling
A calendar that flows
Run every practitioner, room and location from a single calendar built for busy clinics.
Drag-and-drop calendar
Day and week views across every practitioner and venue. Drag to reschedule in a click.
Recurring appointments
Weekly, fortnightly or “every 2nd Wednesday” — set a pattern once and let it run.
Clash & double-booking protection
Overlaps and buffer times are caught before your clients ever see them.
Privacy mode
One click hides client names on the calendar — show your screen to anyone without breaching confidentiality.
Split-week practitioners
Staff at different locations on different days — City on Mon/Wed/Fri, Riverside on Tue/Thu — and booking follows.
Time-off & availability
Block holidays, breaks and working hours per practitioner so only real slots are bookable.
Google & Outlook sync
Live calendar feeds keep every practitioner’s personal calendar in step.
Multi-venue scheduling
Filter by location, assign services to rooms, and keep sites cleanly separated.
Online booking
Clients book themselves, day or night
Your own public booking page with real-time availability — no phone tag, no back-and-forth.
Public booking page
A branded page showing live availability per practitioner, service and venue.
Per-practitioner pricing
Show the right price for the right service and clinician automatically.
Waitlist with auto-promotion
Fully booked? Clients join the waitlist and are promoted the moment a slot frees up.
Classes & courses online
Let clients book single sessions or enrol in a whole series themselves.
Guided booking flow
A step-by-step wizard that gets clients to “confirmed” without confusion.
No app to install
Everything runs in the browser — for you and your clients.
Client management
Every client, fully in view
Searchable records that hold the whole story — history, notes and clinical detail in one place.
Client records & history
Searchable profiles with full appointment and payment history.
Treatment notes
Structured clinical notes attached to each appointment.
Body chart annotations
Mark areas of concern visually — built for hands-on therapies.
Custom intake forms & signed disclaimers
Build your own forms; clients complete and sign them with a finger before the first session.
Communications log
Every confirmation, reminder and campaign sent to a client, logged on their record — resend in one click.
Client portal
Clients book, reschedule, pay invoices and fill forms — always in sync with your records.
Import & migration wizard
Bring existing clients across from spreadsheets or your old system.
Payments & invoicing
Get paid without chasing
Tax-aware invoicing and online payments, plus everything a clinic sells beyond appointments.
One-click invoicing
Generate a tax-aware invoice straight from an appointment.
Stripe, PayPal & Square
Take payments online through the provider you already use.
GST / VAT handled per service
Correct tax on every line, calculated for you.
Per-location bank accounts
Route each site’s takings to the right account.
Session packs & memberships
Sell blocks of sessions and auto-renewing memberships with included sessions and member discounts.
Gift cards, retail & stock
Sell printable gift cards online to anyone, plus products, stock control and promo-code offers.
Xero integration
Invoices and payments pushed straight into Xero — QuickBooks on the way.
Marketing & growth
Fill the diary, not just manage it
The follow-up and re-booking work you never get time for, done automatically.
Campaigns to client segments
Email or SMS the lapsed, the birthdays, or everyone who's had a particular treatment — with a live audience count before you hit send.
Recall & win-back automations
Not been in for 8 weeks? A gentle nudge goes out. Six months? A warmer message with a promo code.
Birthday & review requests
A happy-birthday note on the day, and a review ask the day after each completed visit.
Everything logged
Every automated message appears on the client's record, with repeat-protection built in.
Communications
Reminders that end no-shows
Automatic email and SMS that quietly do the follow-up you don’t have time for. Email is included; SMS uses pay-as-you-go credits.
Email + SMS reminders
Configurable timing so clients get a nudge when it matters. Email included on every plan; texts use pay-as-you-go SMS credits.
Editable templates
Personalise messages with variables like name, time and practitioner.
Full message log
Every reminder sent is recorded, so nothing slips through.
Booking confirmations
Clients get an instant confirmation the moment they book.
Classes & courses
Group sessions, sorted
Run drop-in classes and multi-week courses without spreadsheets.
Seat limits & rosters
Cap attendance and see exactly who’s coming to each session.
Whole-series courses
Enrol clients into a full course, not just a single class.
Waiting lists for classes
Popular sessions fill and backfill automatically.
Online enrolment
Clients sign up and pay for classes and courses themselves.
Team & multi-location
Grow to many hands and many rooms
Add practitioners and locations without losing control of who sees what.
Staff & role management
Set working hours, service and venue assignments per practitioner.
Price overrides
Let a senior clinician charge differently for the same service.
Role-based access
Staff see only what their role allows; admins decide exactly who can do what.
Multi-venue setup
Manage services, rooms and pricing per location from one account.
Reports & insights
Revenue by location and practitioner, booking trends, cancellations and no-show rates.
Knowledge base
Step-by-step guides covering every feature, searchable in-app.
Your clients trust you. You can trust Wellspring.
Client records are sensitive. We treat them that way.
Your data stays yours
Every clinic’s data is fully isolated. Nobody outside your practice can see your clients or records.
Role-based access
Staff see only what their role allows. Admins control exactly who can do what.
Every action accounted for
A full audit trail of administrative actions, so you always know what changed and when.
High-level security
Encrypted connections, secure authentication and generous file storage on every plan.
🌳 Every subscription plants a tree with the Woodland Trust — and 10% of our income goes to charity.
See every feature in your own practice
Set up in minutes. Free for 30 days — every feature, no credit card.
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